Chart Retrieval Services
Annova Solutions specializes in comprehensive, HIPAA-compliant chart retrieval services tailored to meet the demands of risk adjustment, HEDIS reporting, and legal documentation. Our technology-driven approach ensures healthcare organizations, payers, providers, and Accountable Care Organizations (ACOs) gain timely and accurate access to critical medical records, supporting compliance, revenue integrity, and quality performance.
Charts Successfully Retrieved
Healthcare Facilities
First-Pass Retrieval Success Rate
Our Comprehensive
Chart Retrieval Services
Chart Retrieval for Risk Adjustment (RA) Services
We specialize in retrieving medical records to support risk adjustment programs, ensuring that payers and providers have access to the necessary documentation for accurate HCC coding and RAF score calculations.
- Conducting retrospective chart reviews to validate diagnosis codes and optimize risk scores.
- Performing concurrent reviews to enhance real-time risk capture and compliance.
- Leveraging AI-driven tools to identify and retrieve underreported diagnoses efficiently.
Chart Retrieval for HEDIS & Quality Measures
Our chart retrieval services facilitate timely data abstraction for HEDIS reporting and other quality measures, helping healthcare organizations improve Star Ratings and regulatory compliance.
- Retrieving and validating medical records to support HEDIS data abstraction for quality performance.
- Providing documentation to ensure compliance with quality measure reporting standards.
- Conducting quality gap analysis to enhance patient care outcomes and optimize ratings.
Chart Retrieval for Legal Records
We offer specialized chart retrieval solutions to support legal, insurance, and compliance requirements, ensuring fast and secure access to essential medical documentation.
- Securely retrieving medical records for litigation, claims processing, and regulatory audits.
- Providing compliance verification through secure documentation access.
- Expedited processing for urgent legal cases requiring quick turnaround times.
Supplementary Services
Alongside our core chart retrieval services, we provide supplementary solutions that enhance operational efficiency:
- Social Determinants of Health (SDOH) Integration: Data retrieval that incorporates social risk factors to improve patient assessments.
- Member Engagement Services: Medical record retrieval to support outreach and engagement programs.
- Revenue Cycle Management Support: Assistance with E&M coding, specialty CPT coding, and denial management through precise documentation.
- Value-Based Care Optimization: Chart retrieval services aligned with performance-based reimbursement models to ensure efficiency in care delivery.
Our supplementary services are designed to complement our core offerings and provide additional value to healthcare organizations without disrupting existing workflows.
Benefits of Chart Retrieval through Annova
Industry-Leading Accuracy and Compliance
We have a proven track record of retrieving the correct charts for risk adjustment, HEDIS abstraction, and legal compliance. Our retrieval process adheres to HIPAA, CMS, and NCQA guidelines, utilizing secure file transfer methods, encrypted email, and registered postal mail to ensure compliance and data security.
Reduced Administrative Burden
Our automated workflows and extensive experience working with providers streamline the retrieval process, reducing the workload on internal teams and improving efficiency.
Optimized Reimbursement and RAF Score Integrity
Our chart retrieval-driven approach enhances the accuracy of risk capture, improving RAF scores and ensuring optimal reimbursements for payers and providers.
Seamless Provider Collaboration
With a database of over 100,000 verified healthcare facilities, we accelerate retrieval while minimizing provider abrasion and ensuring high response rates.
Technology-Enabled Retrieval Efficiency
Through AI-powered tracking, predictive outreach, and automated data classification, we enable fast, accurate, and reliable chart retrieval.
Who We Serve
At Annova Solutions, we serve a diverse range of healthcare organizations, each with unique needs:
FAQs
Chart retrieval is critical for accurate risk adjustment, as it ensures comprehensive documentation of diagnoses, leading to precise RAF score calculations and optimized payer reimbursements. Proper retrieval mitigates compliance risks and supports CMS audit preparedness.
Annova Solutions adheres to the highest security and privacy standards, including HIPAA and the HITECH Act. We are SOC 2 Type II and ISO-27001 Certified. Our encrypted data retrieval processes, strict access controls, and audit-ready documentation ensure confidentiality and regulatory compliance.
Our AI-powered retrieval and clinical validation workflows streamline the HEDIS abstraction process, ensuring accuracy and completeness in quality measure reporting. This enhances Star Ratings and improves compliance with NCQA guidelines.
Annova Solutions leverages a multi-channel provider engagement approach, predictive dialing, and direct EHR integrations to accelerate chart retrieval while maintaining high data accuracy and completeness.
We conduct pre-audit validation, identifying high-risk diagnoses and ensuring documentation integrity to minimize financial liabilities and regulatory penalties during RADV audits. Our structured retrieval strategies help payers achieve audit success.
By partnering with Annova Solutions, healthcare organizations gain access to best-in-class chart retrieval services that enhance compliance, optimize financial performance, and improve patient outcomes.